Infinite Campus: Add new staff member

1. Add the staff member's Person record

  1. Once you've signed into Infinite Campus, open the Main Menu and navigate to Census > Staff > Staff Locator Wizard.
  2. Enter the new staff member's first name, last name, gender, and any other information to find any existing records. This will import this person's record into our Infinite Campus database and allow us to assign new data.

2. Add the staff member's District Employment Record

  1. After a staff member is in Warren County's Infinite Campus database, navigate to the Search panel, select Person from the dropdown menu, and search for the staff member. Note, you must search for people by either the last, first format, student id, or employee id. Find the new staff member's Person record and click it to select this person.
  2. Once you've selected the new staff member, open the Main Menu and navigate to Census > Staff > District Employment.
  3. Click New to create a new District Employment record.
  4. Enter the **Start Date (**and License Number for teachers), then click Save.

3. Add the staff member's District Assignments record

  1. Navigate to Census > Staff > District Assignments.
  2. Click New to create a new District Assignments record.
  3. Complete the Employee Assignment Information form, then click Save. Be sure to set the correct School, Start Date, Type, Qualification, and User Roles (e.g., the Teacher checkbox). These affect which staff are available to be added to different classes.

4. Create the staff member's Infinite Campus account

If this staff member needs access to Infinite Campus for tasks such as entering grades or learning plan progress, this staff member will need an Infinite Campus account.

  1. Open the Search panel, search for the user by selecting User from the dropdown menu and entering the staff member's name. Then, create the new staff member's Infinite Campus account by clicking Add User.
  2. On the Add User Account page, enter the username for this staff member (this is their Warren County Digital Account, i.e. first.last@warren.kyschools.us).
  3. Create this staff member's password by clicking Generate Password. Be sure to click Show Password to reveal this password and to share this password with the staff member, encouraging them to update it.
  4. Finally, in the User Group Membership panel, add this staff member to the appropriate groups. For a classroom teacher, they will need access to Current Calendar - [School Name]. As depicted below, simply click the appropriate groups listed on the left, and Campus will populate the added groups on the right.